Session 1. Facilitation of customs declaration compliance

Session 1. Facilitation of customs
declaration compliance
Ana Arévalo, Barcelona Port Authority
B2MOS MID-TERM CONFERENCE
Valencia, 31 October 2014
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Initiatives in this session
SESSION 1. FACILITATION OF CUSTOMS DECLARATION COMPLIANCE
Initiative 1. Trade facilitation with ultra-peripheral regions
Initiative 3. Improvement of customs and Port control efficiency in trade
flows with EU Neighboring countries
Initiative 11. Facilitation of Customs inspections procedures in the port area
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Main problems addressed
Trade flows between EU member states and ultra-peripheral regions need to solve the
administrative burden linked to customs procedures.
Trade flows between EU and neighboring countries need to improve the customs and
inspection procedures in all the import-export process.
Customs physical procedures in the port’s areas need to be improve in time savings
and ensuring the full traceability of the inspection process.
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Main benefits
MAIN BENEFITS:
Almost 2 million export Customs declarations to the Canary Islands will not need to be
presented anymore. Additionally, these initiative prototypes will demonstrate that double
manual entry of data in origin and destination systems will be avoided and sanction risk will
decrease with the use of these prototypes.
Improve customs and phyto-sanitary inspection procedures in the trade flows between EU and
neighboring countries will represent time savings for customs agents and drivers and cost
savings for clients. Thus will positively impact in the reliability and quality of the Short Sea
Shipping services.
Using mobile technologies in customs physical inspections will allow ensuring the full
traceability of the inspection process and reducing process time (time to execute a process
activity) and lead time (time elapsed between the initiation and execution of a process).
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Initiative 1. Trade facilitation
with ultra-peripheral regions
Miguel Llop – Valenciaport Foundation
B2MOS MID-TERM CONFERENCE
Valencia, 30-31 October 2014
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Current situation
Decreasing the administrative burden linked to Customs procedures for trade flows
between Italy, Spain and other member states and ultra-peripheral regions such as
the Canary Islands, Ceuta and Melilla is a highly demanded measure by most business
stakeholders involved in this traffic.
Forwarding
SAD & T2LF
Canary Islands are not covered by the VAT directive although they are in the same EU customs
territory, so customs authorities together with the Canaries Tax Agency need to make the
mandatory controls in the forwarding and introduction of goods.
Departure
manifest
Introduction
SAD & T2LF
ENS
Arrival
Manifest /
SDTS
Territory where
Community rules for
VAT apply
Territory where
Community rules for
VAT do not apply
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Current situation
Trade facilitation measures between the Spanish Peninsula and the
Canary Islands
The Spanish Tax Agency aware of the additional difficulties in this ultra-periphery
region signed an agreement in 2005 with the Canaries Tax Agency to constitute a
Customs Single Window (VEXCAN) for both agencies.
On February 2014, they announced the introduction of measures to simplify the
formalities linked to e-commerce and freight exchanges. The particular measures
presented in Fall 2014 to simplify procedures being introduced are:

The exemption of lodging the SAD for forwarding freight exchanges of less
than 3,000€ value and in those shipments exchanged where there is not any
transfer in the ownership of goods: The use of a commercial invoice with the
mention T2LF will be used instead of the forwarding SAD and when the
introduction SAD is presented a destination a TVA exemption certificate will
be available in the customs website.

The exemption of lodging the SAD for forwarding goods from Canary Islands
not only for shipments to Spain but to the rest of Europe, jointly with the
possibility to present a T2LF document through the e-T2L system.

The possibility that a simplified SAD for introduction of goods is used by
citizens and SMEs; and

The possibility that a seller or its customs broker presents the SAD for
introduction of goods, paying all the taxes, minimizing the additional costs of
the buyer when acquiring the goods.
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Objective of the initiative
OBJECTIVES:
Design new processes to automate the documentary customs obligations with ultra-peripheral
regions by sharing information among different business stakeholders, PCS and customs systems
to decrease the quantity of formalities and declarations, the data to fill in, the time to compile
the data, the errors introduced in the documents submitted and avoid to submit the same
information twice.
MAIN BENEFITS:
•
Avoid manual entry of data in the systems
•
Take away the risk of sanctions
•
Improve the invoicing process to the customers as the port fees are
calculated correctly
•
Improves business management
•
Provides a new dimension of knowledge
•
Application of the exemptions and simplifications introduced by Customs
and Tax Agencies
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Prototypes included in the initiative
PROTOTYPE 1. Customs@Stream
by Contenosa
Prototype and pilot new shipping carrier information systems to improve management
documentation processes required by the customs authorities for shipments between
the Spanish peninsula and the Canary Islands.
PROTOTYPE 2. Paperless
clearance controls at departure for containers
included in facilitation trade measures to Canary Islands
To create the proper environment and knowledge to pilot the introduction of the
simplification of the exemption of presenting and forwarding SAD for the freight
movements from the Spanish peninsula and the Canary Islands.
PROTOTYPE 3. Trade
facilitation with ultra-peripheral regions
The initiative, for the partner Autorità Portuale Livorno is focused on studying the
current situation in Italy and offering a view on the problem of transit with ultraperipheral regions. The initiative will also allow Autorità Portuale Livorno to do an on
field analysis with Port operators and economic operators of what seems to be an
obstacle to trade between member states within EU borders.
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Example: Preparation and presentation of the
outbound and inbound sea declaration process
Outbound sea declaration process
Inbound sea declaration process
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Partners participating in the initiative
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Initiative 3. Improvement of
customs and Port control
efficiency in trade flows with EU
Neighbouring countries
Mònica Rivera – on behalf of Barcelona Port Authority
B2MOS MID-TERM CONFERENCE
Valencia, 30-31 October 2014
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Current situation
Initiative 2.3 aims to analyze the trade flows of freight between EU countries (Italy,
Slovenia, Spain) with neighboring countries (Morocco and Middle East Countries).
Different commercial maritime services have been studied in order to obtain common
trends and conclusions to establish global solutions. The three prototypes that are
going to be developed resulted from this analysis.
Figure 1. Three commercial maritime lines analysed
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Current situation
Port of
Barcelona
3 lines
Ro–ro cargo
Port of
Livorno
Port of
0
Tanger Med
Port of
Koper
Ports
Middle East
Analysis
Analysis
(Intereuropa)
Figure 2. Tipology of the three lines under study
BIP, Customs and others
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Objective of the initiative
OBJECTIVES:
The initiative main goal is the improvement of customs and port control efficiency in trade flows
with EU neighboring countries. The specific objectives are:
 Analyse the customs procedures limitations related to customs process in all the supply chain
of the import-export;
 Analyse the phyto-sanitary inspection procedures in force and possible procedure
simplifications.
 Determine the process that includes all necessary procedures to declare, release and deliver
the goods from the arrival and departure point in a simple basis form as referring customs and
phyto-sanitary procedures.
MAIN BENEFITS:
 Collaborative and efficient approach among different actors working in this
type of traffic.
 Time and cost savings for customers (customs agents , hauliers, final
clients….)
 Clarify the procedures for the issuance of the customs declaration.
 Reducing hard copy documentation and reducing needed time to
prepare/handle requested documentation.
 Consolidate the reliability and quality of the SSS.
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Prototypes included in the initiative
PROTOTYPE 1.
Prototype 1. Port Authority of Livorno (APL)
APL has analysed the loading-unloading process is the admission of different kind of cargo flows
(EU cargo coming from Barcelona and going to Livorno plus cargo coming from Tanger to Livorno)
and of passengers (both schengen and non schengen passengers). The prototype will be oriented
to improve the efficiency for these trades, using electronic handheld to monitor security and
traceability of travelling cargos.
PROTOTYPE 2. Prototype
2. Intereuropa (IE)
IE has analysed the functional and process-oriented overview of cooled cargo flows in short sea
transport with neighboring countries; basic knowledge on maritime freight transport, port
operations, phyto-sanitary controls and customs clearance procedures valid and in use in Slovenian
port community for business through the Port of Koper. The prototype is focused on the
development of a platform based on standard Electronic Data Interchange (EDI).
PROTOTYPE 3. Prototype
3. Port Authority of Barcelona (APB)
APB has analysed the import and export procedures in the commercial line between Barcelona and
Tanger. This analysis has identified three technical solutions allowing to quantify time and
monetary savings. The prototype will be the development of one of these solutions.
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Partners participating in the initiative
2 port authorities
1 IT company
1 public administration
1 logistic operator
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Initiative 11. Facilitation of
Customs inspections procedures
in the port area
Catalina Grimalt
B2MOS MID-TERM CONFERENCE
Valencia, 30-31 October 2014
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Current situation
In many occasions in Barcelona, one physical inspection may block more containers
or trucks or goods declared in the same Single Administrative Document.
Once the inspection is done the clearance is needed as soon as possible. Now the
SAD is released in hours , an important amount is released the next day.
Customs select one container or a truck (in case of a roll-on roll-off traffic) to inspect
from the list of elements declared but the rest of elements are held until Customs
clearance of the chosen one has been obtained. When the inspection is finished, the
customs broker must resend the scanned report of dilligence of the inspection or
even present it at Customs premises to release the rest of the equipment.
An additional problem is posed by the fact that several inspection bodies need to
control and inspect shipments unloaded from a particular vessel and they each have
their own rules and procedures and carry out their work separately from the rest.
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Current situation
Focus process:
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Current situation
General process flow:
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Current situation
In the UK, a number of agencies currently operating Destin8 have
specific examination and local hold functions which are interfaced
with terminal operations systems thus providing consignment status
information to terminal operators as well as the wider community.
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Objective of the initiative
OBJECTIVES:
Reduce the time required for Customs physical inspections
Ensure full traceability of the inspection process
Use the mobile technologies
Improve the coordination of the different authorities and bodies inspecting the cargo
MAIN BENEFITS:
•
Reduce process time (time to execute a process activity) and lead time (time elapsed
between the initiation and execution of a process).
•
Control and mesure the activity of the process
•
Unique data set
•
On-line data save
•
Access to the process information (schedule, procedures…)
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Objective of the initiative
OBJECTIVES:
It is intended to introduce a prototype for new functionality that will be embedded in Destin8
through which Customs whereby UK Borderforce and other government agencies can easily
manage and share presentation of consignments for inspection and other types of detentions,
thus improving status visibility through a single enquiry function.
In addition to these enforcement specific changes we have also included a number of functional
changes that will sustain and ease procedures for transhipments and transit cargo by
automatically approving cargo being transferred between approved and non-approved vessels
without the need for Customs intervention.
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Methodology
The next figure explains the methodology to analyse the reduction of process times
for a terminal inspection.
FINISH SEND  START
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Prototypes included in the initiative
RELEASED GOODS AFTER INSPECTIONS IN A KIOSK AND ATTACH DUA IN A TABLET APP
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Prototypes included in the initiative
•
DES-166 - B2MoS A2 i11 - Prototype RTR\RTD transaction improved auto-clearance for ARSS transhipments.
– Improve the control of transhipments in non authorized vessels
•
DES-5889 - B2MoS A2 i11 - Prototype LHT - new Trading
Standards hold function
– Now this function is hold by customs
•
DES-5948 - B2MoS A2 i11 - Prototype HMRC Hold/Exam
Improvements and Trade Visbility
– A single screen for applying and removing holds/exams,
identification of officer and/or agency applying the hold/exam
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Prototypes included in the initiative
•
DES-6077 - B2MoS A2 i11 - Extract COO and CN data from
Import CUSDEC
– To that end it is proposed we develop new prototype
functionality to extract the Country of Origin and CN codes from
the import CUSDEC declarations being submitted by the
agents via a freight software application. It is estimated that
early provision of this data will reduce Port Health detains on
non-target consignments by some 50000 units per annum at
Felixstowe alone.
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Prototyped solution:
Home: public view without login. There is logistic’s information, some real-time alerts and direct
access to Terminal, PIF Area, Scanner and ALL
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Prototyped solution:
Main Terminal: once an agent is logged on each section (terminal here) he can access to all his
positionings, timetables, procedures, useful URLs and the PIF’s screen
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Prototyped solution:
PIF Screen: from the PIF Area one can access to the public data available via web that is embedded
in the app
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Prototyped solution:
Positioning orders: a distributor page shows the positioning orders of “Aduanas Pujol Rubió” sorted
desc. by date. The positionings can be filtered by date and state and contain only partial and primary
information
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Prototyped solution:
Details: this screen contains the specific data of a positioning and there it is possible to, take a photo,
add it as an attachment and send it to the office by mail
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Q&A
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Conclusions of the session
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Thanks for your attention!
www.b2mos.eu · b2mos@fundacion.valenciaport.com
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