civil rights compliance - Crockett Elementary School

El Paso Independent School District
PUBLIC RELATIONS DEPARTMENT
Bulletin 2
Page 1 of 6
CIVIL RIGHTS COMPLIANCE
The following guidelines are to assist principals, administrators, and employees in
understanding and the compliance of civil rights (CR) as enforced by the Office for
Civil Rights and the Texas Education Agency.
The District has policies related to nondiscrimination, grievances, and harassment
and we have an obligation to clearly inform the public of those policies when we
distribute publications and other materials for public use to parents, students,
applicants, or employees as a whole. The purpose is to ensure that all affected
individuals are informed about procedures for the resolution of complaints and
unlawful discrimination. This applies to District and campus publications.
Note:
NONDISCRIMINATION
STATEMENT
See Elementary/Secondary and Districtwide Schools Divisions Bulletin 4
for the civil rights accessibility plan/pathway information.
1.
A nondiscrimination statement shall be applied to publications and other
materials for public use that include those distributed to parents, students,
applicants, vendors, or employees as a whole. The statement is not required to
be on all documents. It should be applied to all publications and only on those
forms that require screening as part of a selection process. Examples of
publications include handbooks, newsletters, newspapers, brochures, flyers,
videos (such as recruitment videos). Examples of other materials or forms for
public use include employee applications, student program/club applications,
or vendor bid forms.
2.
The generally acceptable placement is an area reserved for credits such as the
location where Board or Cabinet members are listed, or where a listing of those
who created the information product is placed, or the beginning of a video.
3.
The statement should be in both English and Spanish regardless of the language
of the document.
4.
The statement should be in a font no smaller than nine point. Its placement may
be highlighted in italics or boxed in spot color. Caution should be used with
darker color boxes, which tend to obscure type.
5.
Below are the standard statements that are to be used:
Please contact executive director for public relations at 887-5495 if additional information is needed.
El Paso Independent School District
PUBLIC RELATIONS DEPARTMENT
Bulletin 2
Page 2 of 6
CIVIL RIGHTS COMPLIANCE
English
Nondiscrimination
Statement
The El Paso Independent School District does not discriminate in it s
educational programs or employment practices on the basis of race, color,
religion, sex, national origin, age, disability, military status, or on any other
basis prohibited by law. Inquiries concerning the application of Titles VI, VII,
IX, and Section 504 may be referred to the District compliance officer, Vince
Sheffield, at 881-2619; Section 504 inquiries regarding students may be referred
to Cecilia Whiteman at 881-2527.
Spanish
Nondiscrimination
Statement
GRIEVANCE STATEMENT
English Grievance
Statement
Spanish Grievance
Statement
El Distrito Escolar Independiente de El Paso no discrimina en los programas de
educación o en prácticas de empleo usando el criterio de raza, color, religión,
sexo, origen nacional, edad, incapacidad, estado militar, u otra práctica
prohibida por la ley. Preguntas acerca de la aplicación del título VI, VII o IX, y
la Sección 504 pueden ser referidas al oficial del distrito, Vince Sheffield al 8812619; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Cecilia
Whiteman al 881-2527.
1.
Parents, employees, and students must be notified that the District has policies
and procedures to address grievances. Examples of notifications are memos, or
student/parent or employee handbooks.
2.
Below is a standard statement that is to be used:
The El Paso Independent School District, as part of its compliance with laws
and procedures as enforced by the Office for Civil Rights and Texas Education
Agency requirements, has provided for students, parents, or employees
procedures that preserve the rights and responsibilities of those individuals
who register concerns regarding school district procedures and actions. These
procedures are outlined the District policies DGBA, FNG, and GF and are
codified for the convenience of employees, students, applicants, and parents.
District administrators are required to adhere to the requirements outlined in the
aforementioned policies in order to provide timely, thorough, and complete
resolution of concerns, complaints, and grievances identified by policy.
El Distrito Escolar Independiente de El Paso, como parte de su cumplimiento con
leyes y procedimientos enforsado por la Oficina de los Derechos Civiles y de los
requisitos por la Agencia de la Educación de Tejas, ha proporcionado a los
estudiantes, padres o empleados, los procedimientos que preservan los derechos y las
responsabilidades de esos individuos que registran preocupaciones con respecto a
procedimientos y acciónes del distrito. Estos procedimientos estan escritos en la
pólizas DGBA, FNG, y GP del distrito y se han cifrado para la conveniencia de los
empleados, estudiantes, solicitantes y padres. Se requiere que los administradores
del distrito tengan que adherir a los requisitos escritos en las pólizas ya
Please contact executive director for public relations at 887-5495 if additional information is needed.
El Paso Independent School District
PUBLIC RELATIONS DEPARTMENT
Bulletin 2
Page 3 of 6
CIVIL RIGHTS COMPLIANCE
mencionadas para proporcionar una resolución oportuna, cuidadosa, y completa de
preocupanciones, quejas, y de agravios segun identifacido por la póliza.
HARASSMENT STATEMENT
English Harassment
Statement
Spanish Harassment
Statement
NOTIFICATION
1.
Parents, employees, and students must be notified that the District prohibit s
harassment through its policies and provides procedures to address incidences
of harassment. Examples of notification are memos, student/parent or employee
handbooks.
2.
Below is a standard statement that is to be used:
The El Paso Independent School District, as part of its compliance with laws and
procedures as enforced by the Office for Civil Rights and Texas Education Agency
requirements, has provided for students', parents', employees', or applicants'
procedures that preserve the rights and responsibilities of those individuals
regarding harassment incidents specified in policies DHB, DH, DIA, FFH, FNCJ, and
FNCL. District administrators are required to adhere to the requirements outlined in
the aforementioned policies in order to provide timely, thorough, and complete
resolution of incidents involving harassment as identified by policy.
El Distrito Escolar Independiente de El Paso, como parte de su cumplimiento con
leyes y procedimientos enforsado por la Oficina de los Derechos Civiles y por los
requisitos de la Agencia de la Educación de Tejas, ha proporcionado a empleados,
estudiantes, solicitantes o padres procedimientos que preservan los derechos y las
responsabilidades de esos individuos con respecto a incidentes de acoso según lo
especificado en las pólizas DHB, DH, DIA, FFH, FNCJ, FNCL. Se requiere que los
administradores del distrito tengan que adherir a los requisitos escritos en las
pólizas ya mencionadas para proporcionar una resolución oportuna, cuidadosa, y
completa de preocupaciones, de quejas, y de agravios segun lo identificado por la
póliza.
In order to demonstrate that we have clearly communicated our district policies and
procedures for nondiscrimination and grievances and harassment to parents and
students, each campus must provide an annual notification memo to parents/students.
See Exhibit A - Notification Letter to Parent/Student-English and Exhibit B Notification Letter to Parent/Student-Spanish. The letter serves as proof of
notification and must be kept on file for reference and as an audit trail for periodic
monitoring. The letter also serves to communicate with those individuals that do not
have access to our Web site. The student/parent notification letter must be included
in student enrollment packages at the beginning of each school year, to include late
enrollments, or enrollments throughout the year.
Please contact executive director for public relations at 887-5495 if additional information is needed.
El Paso Independent School District
PUBLIC RELATIONS DEPARTMENT
Bulletin 2
Page 4 of 6
CIVIL RIGHTS COMPLIANCE
Campus faculty and staff must be informed of this bulletin each year. You may choose
the method of communication (e-mail, memo, staff meeting agenda, etc.). Clearly
document the employee notification method for reference, audit trail, and for periodic
monitoring.
Policy References:
DGBA, DH, DHB, DIA, FFH, FNCJ, FNCL, FNG, GF
Other References:
Elementary/Secondary and Districtwide Schools Divisions Bulletin 4
APPROVED:
Superintendent’s Cabinet/October 2, 2006
Please contact executive director for public relations at 887-5495 if additional information is needed.
El Paso Independent School District
PUBLIC RELATIONS DEPARTMENT
Bulletin 2
Page 5 of 6
CIVIL RIGHTS COMPLIANCE
Exhibit A
Notification Letter to Parent/Student-English
NOTHING LESS THAN SUCCESS!
Date
Dear Parents/Students:
The El Paso Independent School District and this campus, as part of its compliance with laws and procedures
as enforced by the Office for Civil Rights and Texas Education Agency (TEA) requirements, has provided for
employees', students', applicants', or parents' procedures that preserve the rights and responsibilities of those
individuals regarding nondiscrimination, harassment, and grievances.
These policies and procedures are available to you on the EPISD Web site, or by visiting the campus’
administrative office. For your convenience, the following summarizes the basic information:
Nondiscrimination
The El Paso Independent School District does not discriminate in its educational programs or employment
practices on the basis of race, color, religion, sex, national origin, age, disability, military status, or on any
other basis prohibited by law. Inquiries concerning the application of Titles VI, VII, or IX, and Section 504
may be referred to the District compliance officer, Vince Sheffield, at 881-2619; Section 504 inquiries
regarding students may be referred to Cecilia Whiteman at 881-2527.
Harassment
Procedures are outlined in District policies DHB, DH, DIA, FFH, FNCJ, FNCL. District administrators are
required to adhere to the requirements as outlined in the aforementioned policies in order to provide a timely,
thorough, and complete resolution of incidents involving harassment as identified by policy.
Grievance
Procedures are outlined in District policies DGBA, FNG, and GF and have been codified for the convenience
of employees, students, applicants and parents. District administrators are required to adhere to the
requirements as outlined in the aforementioned policies in order to provide a timely, thorough, and complete
resolution of concerns, complaints, and grievances as identified by policy.
Please call the school if you have any questions.
Principal
Please contact executive director for public relations at 887-5495 if additional information is needed.
El Paso Independent School District
PUBLIC RELATIONS DEPARTMENT
Bulletin 2
Page 6 of 6
CIVIL RIGHTS COMPLIANCE
Exhibit B
Notification Letter to Parent/Student-Spanish
NOTHING LESS THAN SUCCESS!
Fecha
Estimados Padres/Estudiantes:
El Distrito Escolar Independiente de El Paso, como parte de su cumplimiento con leyes y
procedimientos enforsado por la Oficina de los Derechos Civiles y por los requisitos de la Agencia
de la Educación de Tejas, ha proporcionado a empleados, estudiantes, solicitantes o padres
procedimientos que preservan los derechos y las responsabilidades de esos individuos a respecto
sin discriminar, acosar, y agraviar.
Estas pólizas y procedimientos están disponibles para usted en el internet de EPISD, o visitando la
oficina administrativa de la escuela. Para su conveniencia, lo siguiente resume la información
básica:
Declaración Sin Discriminación:
El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en
prácticas de empleo usando el criterio de raza, color, religión, sexo, origen nacional, edad,
incapacidad, estado militar, u otra práctica prohibida por la ley. Preguntas acerca de la aplicación
del título VI, VII, IX, y la Sección 504 pueden ser referidas al oficial del distrito, Vince Sheffield al
881-2619; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Cecilia Whiteman al
881-2527.
Declaración De Agravio:
El Distrito Escolar Independiente de El Paso, como parte de su cumplimiento con leyes y
procedimientos enforsado por la Oficina de los Derechos Civiles y por los requisitos de la Agencia
de la Educación de Tejas, ha proporcionado a empleados, estudiantes, solicitantes o padres
procedimientos que preservan los derechos y las responsabilidades de esos individuos con
respecto a incidentes de acoso según lo especificado en las pólizas DHB, DH, DIA, FFH, FNCJ,
FNCL. Se requiere que los administradores del distrito tengan que adherir a los requisitos escritos
en las pólizas ya mencionadas para proporcionar una resolución oportuna, cuidadosa, y completa
de preocupaciones, de quejas, y de agravios segun lo identificado por la póliza.
Declaración De Acoso:
El Distrito Escolar Independiente de El Paso, como parte de su cumplimiento con leyes y
procedimientos enforsado por la Oficina de los Derechos Civiles y de los requisitos por la Agencia
de la Educación de Tejas, ha proporcionado a los estudiantes, padres o empleados, los
procedimientos que preservan los derechos y las responsabilidades de esos individuos que
registran preocupaciones con respecto a procedimientos y acciónes del distrito.
Estos
procedimientos estan escritos en la pólizas DGBA, FNG, y GP del distrito y se han cifrado para la
conveniencia de los empleados, estudiantes, solicitantes y padres.
Se requiere que los
administradores del distrito tengan que adherir a los requisitos escritos en las pólizas ya
mencionadas para proporcionar una resolución oportuna, cuidadosa, y completa de
preocupanciones, quejas, y de agravios segun identifacido por la póliza.
Por favor llame a la escuela si usted tiene preguntas.
Director
Please contact executive director for public relations at 887-5495 if additional information is needed.