City Paid SiCk Leave aCCruaL, uSaGe, and CaPS
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t e e h S t a e Ch 2016 U.S. City Paid Sick Leave City Paid Sick Leave Accrual, USAGE, and Caps City Paid Sick Leave Post Where Employees Can Read Easily. Violators Shall be Subject to Penalties. OFFICIAL NOTICE San Francisco Paid Sick Leave Pursuant to the San Francisco Paid Sick Leave Ordinance, Chapter 12W of the San Francisco Administrative Code, all employers must provide paid sick leave to each employee (including temporary and part-time employees) who performs work in San Francisco. Paid sick leave began to accrue on February 5, 2007 for employees working for an employer on or before that date. For employees hired by an employer after February 5, 2007, paid sick leave begins to accrue 90 calendar days after the commencement of employment. For every 30 hours worked, an employee shall accrue one hour of paid sick leave. Employees of employers for which fewer than 10 persons (including full-time, part-time and temporary employees) work for compensation during a given week may have up to 40 hours of accrued paid sick leave saved at any time. Employees of other employers may have up to 72 hours of accrued paid sick leave saved at any time. Employers may chose to provide greater sick leave benefits. An employee’s accrued paid sick leave carries over from year to year. Employees are entitled to paid sick leave for their own medical care and also to aid or care for a family member or designated person. Why Can’t City Labor Law Postings be Easier? ^ĞĂƩůĞWĂŝĚ^ŝĐŬĂŶĚ^ĂĨĞdŝŵĞ SƚĂƌƟŶŐ^ĞƉƚĞŵďĞƌϭ͕ϮϬϭϮ͕ĞŵƉůŽLJĞƌƐĂƌĞ ƌĞƋƵŝƌĞĚƚŽƉƌŽǀŝĚĞƉĂŝĚƐŝĐŬĂŶĚƐĂĨĞƟŵĞƚŽƚŚĞŝƌ ĞŵƉůŽLJĞĞƐǁŚŽǁŽƌŬǁŝƚŚŝŶ^ĞĂƩůĞĐŝƚLJůŝŵŝƚƐ͘ WĂŝĚƐŝĐŬĂŶĚƐĂĨĞƟŵĞŵĂLJďĞƵƐĞĚĨŽƌ͗ del Código Administrativo de San Francisco, todos los empleadores están obligados a proveer la licencia por enfermedad remunerada a cada empleado (incluyendo a los trabajadores temporales o de tiempo parcial) que trabaja San Francisco. La licencia por enfermedad remunerada empezótoa paid acumularse a partir del 5 de Febrero Employees whoenwork in New Brunswick for eligible employers are entitled del 2007 para los empleados que ya estaban trabajando o comenzaron a trabajar en esa fecha. Los trabajadores time offcontratados for sick time orun safe time related todel a domestic violence issue. Eligiblea acumular la licencia por enfermedad por empleador después 5 de Febrero del 2007, empezarán remunerada 90 días después del inicio del empleo. as well as employees of a employees include full-time and part-time employees, ĂƌƌLJKǀĞƌ New Brunswick-based temporary firmpor (THSF) who physically work Un empleado acumulará unahelp horaservice de licencia enfermedad remunerada porat cada 30 horas trabajadas. Los empleados cuyos empleadores tengan de 10 personas trabajadores a location in the City of New Brunswick or menos are transported from(incluyendo New Brunswick to a tiempo completo, tiempo parcial, y temporal) que trabajen por remuneración durante una semana cualquiera pueden tener acumuladas the workplace by the THSF. hasta 40 horas de licencia por enfermedad pagada a la vez. Los empleados de otros empleadores pueden tener WĂŝĚ^ŝĐŬĂŶĚ^ĂĨĞdŝŵĞKƌĚŝŶĂŶĐĞ͗^Dϭϰ͘ϭϲ Employer Size EŽƚ ŽǀĞƌĞĚ ϰŽƌĨĞǁĞƌĞŵƉůŽLJĞĞƐ ϭ DŽƌĞƚŚĂŶϰƚŽϰϵ ĞŵƉůŽLJĞĞƐ Ϯ DŽƌĞƚŚĂŶϰϵƚŽϮϰϵ ĞŵƉůŽLJĞĞƐ ϮϱϬŽƌŵŽƌĞ ĞŵƉůŽLJĞĞƐ ĐĐƌƵĂů Use EŽĂĐĐƌƵĂů͕ƵƐĞŽƌĐĂƌƌLJŽǀĞƌƌĞƋƵŝƌĞŵĞŶƚ͘ EŽƟĐĞĂŶĚĂŶƟͲƌĞƚĂůŝĂƟŽŶƉƌŽǀŝƐŝŽŶƐĂƉƉůLJ͘ ϭŚŽƵƌĨŽƌĞǀĞƌLJ ϰϬŚŽƵƌƐǁŽƌŬĞĚ ϰϬŚŽƵƌƐƉĞƌ ĐĂůĞŶĚĂƌLJĞĂƌ ϭŚŽƵƌĨŽƌĞǀĞƌLJ ϰϬŚŽƵƌƐǁŽƌŬĞĚ ϭŚŽƵƌĨŽƌĞǀĞƌLJ ϯϬŚŽƵƌƐǁŽƌŬĞĚ ϱϲŚŽƵƌƐƉĞƌ ĐĂůĞŶĚĂƌLJĞĂƌ ϳϮŚŽƵƌƐ ƉĞƌĐĂůĞŶĚĂƌLJĞĂƌ acumuladas hasta 72 horas. Los empleadores pueden elegir brindar mayores beneficios de licencia por enfermedad. licencia acumulada por enfermedad remunerada de un empleado se transfiere de año a año. Los empleados Paid sickLa and safe time may be used for: podrán usar la licencia por enfermedad remunerada para su propio cuidado médico, así como para cuidar a un ϰϬŚŽƵƌƐ x Physical illness, injury,ohealth condition or preventative care of the miembro de la familia persona designada. ƉĞƌĐĂůĞŶĚĂƌLJĞĂƌ employee, their partner or family member; Bajo esta ordenanza, el empleado que hace valer su derecho de recibir la licencia por enfermedad remunerada está protegido contra represalias. La ciudad puede investigar tener acceso a los registros x Closure of the employee’s business or their child’s schoolposibles or placeinfracciones, of care del empleador, y hacer cumplir la ley de la licencia por enfermedad remunerada ordenando el restablecimiento de order of apago public official due to a public health emergency; ϱϲŚŽƵƌƐ byempleados, de la licencia por enfermedad remunerada negada ilegalmente, y aplicación de sanciones. x Care of a family member when health authorities have determined the ƉĞƌĐĂůĞŶĚĂƌLJĞĂƌ Si tiene alguna pregunta o necesita mayor información, contacte a su empleador o a la Oficina de Ejecución de las family member’s presence the 554-6271 community would un jeopardize the health Normas Laborales (OLSE) alin(415) o envíenos correo electrónico a PSL@sfgov.org. of others; ϳϮŚŽƵƌƐƉĞƌ x Reasons related to婳⻝層⛐ₙ⒉⭡㖻䚳⼿⇘䘬⛘㕡ˤ忽ἳ侭⮯⍿⇘㆚优 domestic violence, sexual assault or stalking ĐĂůĞŶĚĂƌLJĞĂƌ 3 ϮϱϬŽƌŵŽƌĞ ĞŵƉůŽLJĞĞƐ ;ǁŝƚŚWdKƉŽůŝĐLJͿ If you should have any questions or require additional information, please contact your employer or the Office New Brunswick Paid Sick/Safe Time Labor Standards Enforcement (OLSE) at (415) 554-6271, email us at PSL@sfgov.org, or visit www.sfgov.org/olse/pslo. ͻ ŝůůŶĞƐƐ͕ŝŶũƵƌLJŽƌŚĞĂůƚŚĐŽŶĚŝƟŽŶŽƌĨŽƌƉƌĞǀĞŶƚĂƟǀĞ ĐĂƌĞĨŽƌĂŶĞŵƉůŽLJĞĞŽƌĂŶĞŵƉůŽLJĞĞ͛ƐƉĂƌƚŶĞƌŽƌ Favor de publicar donde los empleados lo puedan leer fácilmente ĨĂŵŝůLJŵĞŵďĞƌƐ͘ Los Infractores Podrán ser Sujetos a Multas ͻ ƌĞĂƐŽŶƐƌĞůĂƚĞĚƚŽĚŽŵĞƐƟĐǀŝŽůĞŶĐĞ͕ƐĞdžƵĂůĂƐƐĂƵůƚ͕ AVISO OFICIAL ŽƌƐƚĂůŬŝŶŐ͘ ͻ ƐĐŚŽŽůŽƌǁŽƌŬƉůĂĐĞĐůŽƐƵƌĞďLJĂƉƵďůŝĐŽĸĐŝĂůƚŽ Licencia por Enfermedad Remunerada de San Francisco Effective January 6, 2016 certain New Brunswick-based employers are required to ůŝŵŝƚŚĞĂůƚŚŚĂnjĂƌĚƐ͘ con la Ordenanza de Licencia por Enfermedad Remunerada de San Francisco, Capítulo 12W provide De sickconformidad and safe leave time to employees who work in New Brunswick. ŵƉůŽLJĞĞƐĂƌĞĞůŝŐŝďůĞĨŽƌƉĂŝĚƐŝĐŬĂŶĚƐĂĨĞƟŵĞŝĨ ǁŽƌŬŝƐƉĞƌĨŽƌŵĞĚŽŶĂĨƵůůͲƟŵĞ͕ƉĂƌƚͲƟŵĞŽƌ ƚĞŵƉŽƌĂƌLJďĂƐŝƐ͕ŝŶĐůƵĚŝŶŐĞŵƉůŽLJĞĞƐǁŚŽ ŽĐĐĂƐŝŽŶĂůůLJǁŽƌŬŝŶ^ĞĂƩůĞĨŽƌŵŽƌĞƚŚĂŶϮϰϬŚŽƵƌƐ ƉĞƌĐĂůĞŶĚĂƌLJĞĂƌ͘ Tier Under the Ordinance, employees who assert their rights to receive paid sick leave are protected from retaliation. The City can investigate possible violations, shall have access to employer records, and can enforce the paid sick leave requirements by ordering reinstatement of employees, payment of paid sick leave unlawfully withheld, and penalties. 㬋⺷忂䞍 Full Time Employees (35+ hours/ week) ϭŚŽƵƌĨŽƌĞǀĞƌLJ ϯϬŚŽƵƌƐǁŽƌŬĞĚ ϭϬϴŚŽƵƌƐ ƉĞƌĐĂůĞŶĚĂƌLJĞĂƌ Business Size Accrual Use Accrual Use ϭϬϴŚŽƵƌƐ ὅ䄏ᶱ喑ⶪ埴㓧㱽夷㚱啒䕭`㡅ἳ䫔IJijŘ㡅炻㚱ₙᷣ⽭枰䁢㭷ỵ⛐ᶱ喑ⶪⶍἄ䘬ₙ⒉炷⊭㊔冐㗪ℤ借ₙ⒉炸 ƉĞƌĐĂůĞŶĚĂƌLJĞĂƌ Less than 5 Full ㍸ὃ㚱啒䕭`ˤġ⛐ijııĸ⸜ij㚰Ķㆾẍ⇵䁢ₙᷣⶍἄ䘬ₙ⒉䘬㚱啒䕭`⮯⽆ijııĸ⸜ij㚰Ķ㖍攳⥳䳗妰ˤ⮵㕤ijııĸ⸜ġij㚰ġ ŵƉůŽLJĞƌƐŵƵƐƚŶŽƟĨLJĞŵƉůŽLJĞĞƐŽĨĂǀĂŝůĂďůĞƉĂŝĚƐŝĐŬĂŶĚƐĂĨĞƟŵĞĞĂĐŚƟŵĞǁĂŐĞƐĂƌĞƉĂŝĚ͘ /ƚŝƐŝůůĞŐĂůƚŽƌĞƚĂůŝĂƚĞĂŐĂŝŶƐƚĞŵƉůŽLJĞĞƐǁŚŽƌĞƋƵĞƐƚŽƌƵƐĞW^^d͘ŵƉůŽLJĞĞƐĐĂŶĨŝůĞĂĐŽŵƉůĂŝŶƚ ŽƌďƌŝŶŐĂĐŝǀŝůĂĐƚŝŽŶŝĨƚŚĞLJĂƌĞƌĞƚĂůŝĂƚĞĚĂŐĂŝŶƐƚŽƌƚŚĞŝƌW^^dƌŝŐŚƚƐĂƌĞǀŝŽůĂƚĞĚ͘ dŽĨŝůĞĂĐŽŵƉůĂŝŶƚƵŶĚĞƌƚŚŝƐKƌĚŝŶĂŶĐĞ͕ĐŽŶƚĂĐƚƚŚĞ^ĞĂƚƚůĞKĨĨŝĐĞŽĨ>ĂďŽƌ^ƚĂŶĚĂƌĚƐĂƚ͗ ϮϬϲͲϲϴϰͲϰϱϬϬŽƌƐĞĂƚƚůĞ͘ŐŽǀͬƉƐƐƚ͘dŚŝƐŝŶĨŽƌŵĂƚŝŽŶŝƐĂǀĂŝůĂďůĞŝŶŽƚŚĞƌůĂŶŐƵĂŐĞƐĂŶĚĨŽƌŵĂƚƐ͘ Part Time Employees (20-35 hours/week) ᶱ喑ⶪ㚱啒䕭` Time Ķ㖍ẍ⼴⍿ₙ䘬ₙ⒉炻㚱啒䕭`⮯⛐攳⥳景䓐䘬ĺı⣑⼴ġ攳⥳䳗妰ˤġ 㭷ⶍἄĴı⮷㗪炻ₙ⒉⯙䳗䧵ᶨ⮷㗪䘬㚱啒䕭`ˤ⤪㝄⛐ᶨ忙ℏ㝸ₙᷣ䘬⍿啒ₙ⒉炷⊭㊔ℐ借ˣℤ借⍲冐㗪ₙ⒉炸 Equivalent (FTE) ⮹㕤IJıṢ炻℞倀ₙ⒉䘬䳗妰㚱啒䕭`㚨⣂䁢ĵı⮷㗪ˤ℞Ṿₙᷣ䘬ₙ⒉䘬䳗妰㚱啒䕭`㚨⣂䁢ĸij⮷㗪ˤₙᷣ⎗ẍ 怠㑯㍸ὃ㚜⣏䘬䕭`䤷⇑ˤₙ⒉䘬㚱啒䕭`⎗ẍ䳗䧵ᶵ⍿⸜ấ旸⇞ˤ㚱啒䕭`⎗ẍ䓐㕤ₙ⒉㛔Ṣㆾ䄏栏℞⭞⹕ㆸ employees Not Covered Not Covered ⒉ㆾ㊯⭂Ṣ⢓ˤġ ⛐㛔㡅ἳᶳ炗ₙ⒉⤪㝄⚈䵕嬟ṾᾹ䘬㚱啒䕭`㪲⇑侴怕⍿⟙⽑炗⮯⍿⇘㱽⼳䘬ᾅ嬟ˤⶪ⹄⮯⮵⎗傥䘬忽夷埴䁢忚 埴婧㞍ˣ⮯㞍䚳ₙᷣ䘬姀抬忂忶␥Ẍₙᷣ《⽑ₙ⒉䘬㬌枭㪲⇑ĭġ天㯪ₙᷣ㓗Ẁ朆㱽㈋䔁䘬㚱啒䕭`ㆾ⮵ₙᷣ嗽 5-9 ẍ优㫦Ἦ⻟⇞➟埴㚱啒䕭`䘬夷⭂ˤġ employees, at 1 hr for every Up to 24 hrs in 1 hr for every Up to 24 hrs in ŔŇňŐŗįŐœňįġ冯⊆ⶍ least 5 ⤪㝄Ἀ㚱ảỽ⓷柴ㆾ暨天㚜⣂䘬ᾉ〗炻婳冯Ἀ䘬ₙᷣ倗䴉ㆾ农暣炷ĵIJĶ炸ĶĶĵĮķijĸıㆾ暣悝军őŔōŁ FTE 35 hrs worked calendar year 35 hrs worked calendar year 㧁㸾➟埴彎℔⭌炷ŐōŔņ炸倗䴉ˤ hƉĚĂƚĞĚϭϮͬϬϳͬϮϬϭϱ LWA24 LCA53/1 10 or more employees, at 1 hr for every Up to 40 hrs in 1 hr for every Up to 24 hrs in Date: 2/16 least 5Print FTE 35 hrs worked calendar year 35 hrs worked calendar year In this cheat sheet, you’ll see the city paid sick leave requirements for 20 cities in the U.S. Complaints about compliance with the Ordinance may be filed at: Department of Planning, Community & Economic Development, 25 Kirkpatrick Street, New Brunswick, NJ 08901 Phone 732.745.5050 Email: paidsickleave@cityofnewbrunswick.org For additional information, contact the Department at 732.745.5050 or paidsickleave@cityofnewbrunswick.org These paid sick leave ordinances include workplace posting requirements so that employees can see the current accrual rates and usage requirements. Additionally, some of these cities have other required postings for minimum wage, discrimination, workplace safety and others. LNJ54 Print Date: 1/16 And guess what? More cities will continue to create their own wage and benefits ordinances making labor law posting compliance more complicated. GovDocs can help with that! Our GovDocs Update Program for North America’s largest employers provides automatic coverage for city postings. Learn more about us at: www.govdocs.com 2016 Citywide Minimum Wage Rates • 1 Paid Sick Leave Cheat Sheet State CA CA CA DC NJ NJ NJ NJ NJ NJ Ordinance Name Emeryville Labor Laws (Paid Sick Leave) Accrual Rate 1 hour for every 30 hours worked 1 hour for every 30 hours Oakland Paid Sick Leave worked 1 hour for every 30 hours San Francisco Paid Sick Leave worked • 1 hour for every 37 hours worked (100 or more employees) District of Columbia Accrued Sick and • 1 hour for every 43 hours worked (25 - 99 employees) Safe Leave Act • 1 hour for every 87 hours worked (24 or fewer employees) 1 hour for every 30 hours Bloomfield Paid Sick Leave worked 1 hour for every 30 hours East Orange Paid Sick Time worked 1 hour for every 30 hours Elizabeth Paid Sick Leave* worked 1 hour for every 30 hours Irvington Paid Sick Leave worked 1 hour for every 30 hours Jersey City Earned Sick Leave worked 1 hour for every 30 hours Montclair Paid Sick Leave worked When Can Workers First Use Accrued Time? 90 calendar days after beginning employment 90 calendar days after beginning employment Annual Accrual Cap - Small Business 48 hours (55 or fewer employees) 40 hours (9 or fewer employees) 40 hours (9 or fewer employees) Annual Accrual Cap - Large Business 72 hours (56 or more employees) 72 hours (10 or more employees) 72 hours (10 or more employees) 90 days after beginning employment 24 hours (24 or fewer employees) 56 hours (100 or more employees); 40 hours (25 - 99 employees) 90 days after beginning employment 90 days after beginning employment 90 days after beginning employment 90 days after beginning employment 90 days after beginning employment 90 days after beginning employment 24 hours (9 or fewer employees) 24 hours (9 or fewer employees) 24 hours (9 or fewer employees) 24 hours (9 or fewer employees) 24 hours (9 or fewer employees) 24 hours (9 or fewer employees) 40 hours (10 or more employees) 40 hours (10 or more employees) 40 hours (10 or more employees) 40 hours (10 or more employees) 40 hours (10 or more employees) 40 hours (10 or more employees) Not stated * Elizabeth, NJ: Effective March 1, 2016 City Paid Sick Leave Cheat Sheet • 2 Paid Sick Leave Cheat Sheet Ordinance Name Accrual Rate When Can Workers First Use Accrued Time? NJ New Brunswick Paid Sick/Safe Time 1 hour for every 35 hours worked 120 days after beginning employment NJ Newark Paid Sick Leave NJ Passaic Paid Sick Leave NJ Paterson Paid Sick Leave NJ Trenton Paid Sick Leave NY New York City Paid Sick Leave PA Philadelphia Paid Sick Leave 90 days after beginning employment 90 days after beginning employment 90 days after beginning employment 90 days after beginning employment 120 days after beginning employment 90 days after beginning employment WA Seattle Paid Sick and Safe Time WA Spokane Earned Sick and Safe Leave** WA Tacoma Paid Leave 1 hour for every 30 hours worked 1 hour for every 30 hours worked 1 hour for every 30 hours worked 1 hour for every 30 hours worked 1 hour for every 30 hours worked 1 hour for every 40 hours worked • 1 hour for every 40 hours worked (5 - 249 employees) • 1 hour for every 30 hours worked (250 or more employees) 1 hour for every 30 hours worked 1 hour for every 40 hours worked State 180 days after beginning employment 90 days after beginning employment 180 days after beginning employment Annual Accrual Cap - Small Business EXEMPT (4 or fewer employees); 24 hours (5 - 9 employees) 24 hours (9 or fewer employees) 24 hours (9 or fewer employees) 24 hours (9 or fewer employees) 24 hours (9 or fewer employees) 40 hours UNPAID (1 - 4 employees) 40 hours UNPAID (1 - 9 employees) Annual Accrual Cap - Large Business Full-time employees: 40 hours; Part-time employees: 24 hours (10 or more employees) 40 hours (10 or more employees) 40 hours (10 or more employees) 40 hours (10 or more employees) 40 hours (10 or more employees) 40 hours PAID (5 or more employees) 40 hours PAID (10 or more employees) 40 hours (5 - 49 employees); 56 EXEMPT (4 or fewer employees) hours (50 - 249 employees); 72 hours (250 or more employees) 24 hours (9 or fewer employees) 40 hours (10 or more employees) 24 hours (all business sizes) 24 hours (all business sizes) ** Spokane, WA: Effective January 1, 2017 © GovDocs, Inc. 2016 City Paid Sick Leave Cheat Sheet • 3 About GovDocs City Compliance Intranet Postings Negotiated Pricing Easy Compliance Audits Visibility & Control Eliminate Barriers to Enterprise Posting Compliance with GovDocs. GovDocs helps Fortune 1000 companies maintain posting compliance across jurisdictions, agencies, and locations. We simplify posting compliance for North America’s largest employers! The GovDocs Difference: Making Posting Compliance EASIER Quick Compliance Audits Scan the poster with a smart phone to instantly determine if the poster is compliant. Very quickly and clearly communicates compliance. GovDocs provides ongoing labor law posting coverage to more than 300,000 employment locations and more than 4 million employees in the U.S. and Canada. • • • • 30% of Fortune 50 companies trust GovDocs for their labor law compliance needs. 20% of the top 50 largest employers in the U.S. A+ rating for 13 years with Better Business Rating – with no complaints! 91.2% renewal rate for all contracted clients since 1999. Compliance Dashboard Secure access to shipment information, posting update events, and view actual labor law posters for your locations. www.govdocs.com Request a Consultation Copyright © 2016 GovDocs, Inc. GovDocs is a trademark of GovDocs, Inc. City Paid Sick Leave Cheat Sheet • 4
