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Annex B Concept Note 4TKykNY

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UNHCR/AI/2021/11 – Appendix C
Annex B: CONCEPT NOTE [TO BE SUBMITTED BY PARTNER]
Note: The purpose of the Concept Note is for the partner to express interest and demonstrate
its unique advantage and value added for undertaking the Partnership Agreement. A
standardized UN concept note format is available on the UN Partner Portal, however a sample
template for a Concept Note is also below, for further contextualisation, to then be uploaded to
the UNPP.
The Concept Note is not a full and well-defined description of a Project. The detailed Project
and its budget will be fully elaborated after the partner is selected. The Concept Note is to help
UNHCR to better understand and select the Best-Fit Partner for a specific Project.
Prospective or existing partners may submit a Concept Note to propose an initiative or as a
response to a Call for Expression of Interest issued by UNHCR. In the case of the latter, the
Concept Note should be adjusted to align with the Selection Criteria that are reflected in the Call
for Expression of Interest.
The concept note should not exceed 5 pages.
CONCEPT NOTE
(A detailed project description is not required unless requested by UNHCR)
Tick if applicable
Identification Number
Proposal in response to UNHCR Call for
Expression of Interest
Partner Initiated Concept Note
Name of Organization:
Contact Information and
Address:
Project Location:
Submitted to UNHCR
Office:
Project Envisaged Outputs
Brief description of how the proposed project will achieve its expected outcome, including new
initiatives if applicable.
Background and Rationale
Please describe the unique advantage your organization brings to the project for achieving the
desired outcome for the persons of concern. Include your organisation’s familiarity with
UNHCR’s policies, practices and programmes (if applicable), and participation in inter-agency
coordination.
Describe any distinctive technical capacity (material and human resources) and strengths,
including past experiences, to deliver the desired output of this project. Briefly describe areas
of improvement for which your organization may require support.
If the project/partnership depends on your organization carrying out procurement: please
describe your organization’s capacity and capability for undertaking procurement at the required
scale, including prior experiences and value of procurement. Describe your procurement
staffing structure, if currently in place, including applicable years of experience and internal
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UNHCR/AI/2021/11 – Appendix C
controls within your organisation surrounding procurement. Indicate whether you have relevant
sale tax exemption on procurement for humanitarian purposes when providing assistance to
our persons of concern. [Where necessary, confirm that your organization has applied for, or
holds, prequalification for procurement]
[This section, together with the Project Envisaged Outputs, will be assessed against the
following selection criteria:
- Sector expertise and experience
- Local experience and presence
- Experience working with UNHCR]
Methodology and approach
Briefly describe the activities, methodology and approach to be used for the project to address
the need and achieve the desired output(s) for the persons of concern, including by integrating
environmental sustainability considerations and the active participation of persons of concern
in the programme cycle.
Describe how the methodology and approach links/complements UNHCR’s planned output for
the persons of concern, including a description of how your organization would monitor project
progress.
Describe how your organization will mitigate against relevant. [Confirm that your organization
has submitted (via the UN Partner Portal) a PSEA self- assessment awaiting review by an UN
entity or that your organization has already been assessed by UNHCR or another UN entity]
To the extent that security is a relevant risk to delivery, describe your organization’s ability to
mitigate that risk. Include existence and functionality of your organizational policies, procedures
and practices related to security risk management.
Indicate whether any other partner(s) or contractor(s) will be used in the delivery of the project
activities.
Describe your organization’s expectations of UNHCR for the successful implementation of this
partnership.
[This section, together with the Project Envisaged Outputs, will be assessed against the
following selection criteria:
- Project management – including risk management and mitigation of SEA risks
- Security considerations
- Local experience and presence
- Environmental sustainability]
Resources
Briefly describe how the required resources would be mobilized and the estimated total cost of
the project, including total funding to be requested from UNHCR (broken down between direct
operations and indirect administrative support costs), the organization’s contribution (financial
and/or in-kind) as well as any contributions by other donors. Please provide number of projects
and resources currently managed.
[Relevant selection criteria:
- Contribution of resources
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UNHCR/AI/2021/11 – Appendix C
-
-
Cost effectiveness]
Briefly describe the procurement and logistical capacity (including number of staff, if the
partner has Prequalification for Procurement in place, results of previous audits and any
other information that can prove the logistical/procurement capacity).
Other
Any other information the organization would like to provide to UNHCR.
[Relevant selection criteria:
- Other – as set out in the Call for Expression of Interest]
Signature
Name/title of the duly authorized Partner
Representative
Name of the Partner
Date
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