Property Management TENANT DETAILS FORM This form must be completed by all tenants who wish to lease a unit in a property managed by CBRE. PROPERTY Location Number of Occupants Unit Number Adults Children TENANT INFORMATION Full Name Nationality Date of Birth Mobile Phone Number Other Contact Number (landline, second occupant) PO Box Number & Emirate Email Address WORK / OFFICE CONTACT DETAILS Company Name Nature of Business Telephone Number PO Box Number & Emirate Email Address VEHICLE INFORMATION Vehicle 1 Make Model Colour Registration Number Emirate of Registration Contact Person’s Name Contact’s Phone Number Vehicle 2 Vehicle 3 OTHER OCCUPANT INFORMATION Full Name Date of Birth Full Name Date of Birth Full Name Date of Birth Full Name Date of Birth Full Name Date of Birth EMERGENCY OR OUT-OF-COUNTRY CONTACT DETAILS Full Name Relationship Mobile Number Email Address DATA PRIVACY INFORMATION What information will CBRE collect? In addition to the above, CBRE will store a copy of your passport and/or national ID card. What will CBRE do with this information? The details you have provided above may be used for any of the following purposes: The Property may be monitored by closed-circuit television (CCTV) cameras that record and store images of you, your family and guests to the Property. Such recordings form part of the information collected and retained by CBRE. Providing property management services. Regular tenant communications regarding the Property, eg. fire drills or pest control. Managing repairs, maintenance and adaptations to the Property. Ensuring tenancy obligations are complied with. Handling any complaints related to the Property To comply with legal and regulatory requirements, or respond to police requests. To carry out credit checks, detect, investigate and prevent fraud and to trace debtors. Who will see my information? CBRE may share the information with: its employees, subcontractors that are involved in providing services to the Property, the landlord of the Property, and other third parties as required for the purposes set out above. Amending your information Please notify us if any of the above information changes and we will amend our records. Ownership of the information CBRE collects your information in its role as an agent for the landlord. The landlord is therefore the owner of all data we have relating to the Property and its tenants. What happens to my data when my tenancy ends? When you leave the Property, you may request that we delete your information. This can be done: upon receiving a written request; once we are satisfied that you have no outstanding debts in relation to your tenancy; and, with the consent of the landlord. What about when CBRE stops managing the property? When CBRE’s management of the Property finishes, we will pass this information together with all other Property-related documents, to the landlord. At the landlord’s request, we may instead pass the information to the incoming new Property Manager. DATA CONSENT I have read the below information and consent to CBRE using my personal data in these ways: and I confirm that I have obtained the same consent from any other person whose personal data is given above. Signature * Please attach passport size photographs for each resident who is over 18 years for the creation of Resident ID cards If you have any questions relating to the above, please contact CBRE’s Legal & Compliance Manager at: middleastcompliance@cbre.com
