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California Title Reference Guide

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California
Title Reference Guide
The IAA Vehicle Alternate Method of Disposal Guide is a proprietary document prepared solely for internal use by
Insurance Auto Auctions, Inc., its subsidiaries and affiliated entities (“IAA”). No part of this document is to be
photocopied, reproduced, stored in a retrieval system, transmitted electronically, or disclosed to a third party without
prior written consent of Diversified Services Administration or IAA Executive Management.
© 2013. Insurance Auto Auctions, Inc.
I N S U R A N C E
A U T O
A U C T I O N S
Last Updated 07/2013
Table of Contents
Contact Information ................................................................................................................................................ 3
Title and Disposal Information ............................................................................................................................... 4
Standard Title Processing ................................................................................................................................... 4
DMV Title Fees .................................................................................................................................................. 4
Duplicate Title .................................................................................................................................................... 4
Additional Information ........................................................................................................................................... 5
Deceased Owner Requirements .......................................................................................................................... 5
Repossessed Vehicle ........................................................................................................................................... 5
Name Changes .................................................................................................................................................... 5
Owner Retain ...................................................................................................................................................... 5
Un-Recovered Theft............................................................................................................................................ 5
Alternate Disposal ............................................................................................................................................... 6
State Guidelines ...................................................................................................................................................... 6
Title Requirements by Vehicle Type .................................................................................................................. 6
Title Branding Guidelines ................................................................................................................................... 7
Title Types .......................................................................................................................................................... 7
Determining the Correct Title Type .................................................................................................................... 8
Frequently Asked Questions ................................................................................................................................... 9
What is required to correct a mistake that is made by the owner on the back of the title?................................. 9
Is a copy of the written estimate needed to process the title? ............................................................................. 9
What type of PoA is required if the title is not signed? ...................................................................................... 9
If an owner’s full name is listed, does he/she need to sign as listed on the face of the title? ............................. 9
What is a Paperless Title? ................................................................................................................................... 9
Example Documents ............................................................................................................................................. 10
California Title (Front) ..................................................................................................................................... 10
California Title (Back) ...................................................................................................................................... 11
California Secure Power of Attorney ................................................................................................................ 12
(Vehicle/Vessel Transfer and Reassignment Form) ......................................................................................... 12
Index ..................................................................................................................................................................... 13
Please note - This document is intended to cover most requirements for obtaining a negotiable, lien-free title. It
is not intended to replace motor vehicle department regulations or rulings. If you have title questions please
contact IAA’s Title Solutions Department (TitleSolutions@iaai.com).
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
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Contact Information
IAA Website: http://www.iaai.com
Title Questions:
Department of Motor Vehicles:
CA Title Processing Center
11535 Douglas Road
Rancho Cordova, CA 95742
Phone: 916.635.4271 / 916.851.8239
Fax: 855-584-5198
Vehicle Registration Operations
Department of Motor Vehicles
P.O. Box 942869
Sacramento, CA 94269-0001
Phone: 800-777-0133
www.dmv.ca.gov
IAA Locations in California:
Anaheim
2961 East LaJolla St
Suite 100
Anaheim, CA 92806
(p) 714.630.5602
(f) 714.630.8277
Auction:
Monday,9:30 AM PT
Fremont
6700 Stevenson Blvd.
Fremont, CA 94538
(p) 510-668-1665
(f) 510-668-0106
Auction:
Monday, 9:00 AM PT
Colton
2800 S. Trade Ave
Colton, CA 92324
(p) 909.355.9400
(f) 909.822.9311
Auction:
Last Monday,
10:00 AM PT
Fresno
1805 N Lafayette Ave
Fresno, CA 93705
(p) 559.264.5033
(f) 559264.4251
Auction:
Tuesday, 10:00 AM PT
North Hollywood
7245 Laurel Canyon
North Hollywood,CA
(p) 818.487.2222
(f) 818.487.2402
Auction:
Wednesday 9:00AM PT
Sacramento
11499 Douglas Rd
Rancho Cordova, CA
(p) 916.851.8201
(f) 916.635.1637
Auction:
Wednesday 9:30AM PT
East Bay
2780 Willow Pass Rd
PO Box 5187
Bay Point, CA 94565
(p) 925.458.7610
(f) 925.458.7515
Auction:
Thursday, 9:00 AM PT
High Desert
11399 Santa Fe Ave. E
Suite B
Hesperia, CA 92345
(p) 760.949.8404
(f) 760.949.0400
Auction:
See LA Branch
San Diego
2380 Britannia Blvd
San Diego, CA 92154
(p) 619.710.2866
(f) 619.710.2878
Auction:
Monday, 10:00AM PT
Fontana
13901 San Bernardino
Fontana, CA 92335
(p) 909.355.9400
(f) 909.822.9311
Auction:
Tuesday, 9:00 AM PT
Los Angeles
18300 S Vermont Ave
Gardena, CA 90248
(p) 310.965.0499
(f) 310.965.0455
Auction:
Thursday, 9:00 AM PT
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
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Title mistakes can be costly and can significantly delay the sale of salvage vehicles. Catching these potential
errors before the title paperwork goes to the auction can prevent title problems that will delay a vehicle’s sale by
weeks or even months.
Title and Disposal Information
Standard Title Processing
IAA will apply for the appropriate title in the provider’s name. In order to initiate this process the vehicle
provider must supply the following documentation:





Coversheet – Indicating the type of title to obtain, ACV, and any selling instructions.
Properly Executed Title – If the owner held the title at the time of the loss then the provider must send
a title that has been properly executed by the owner. If the lienholder possessed the title at the time of
the loss then the provider must send the unsigned title with lienholder signed off on title, and an original
REG 262 Vehicle/Vessel Transfer and Reassignment Form.
Odometer Disclosure – Odometer disclosure is required for vehicles less than 10 model years of age.
This can be accomplished on the title or with REG 262 Vehicle/Vessel Transfer and Reassignment Form
Lien Release (if applicable) – Lien satisfied and dated on the face of the title or separate notarized lien
termination statement on lienholder letterhead, with a vehicle description and owner’s name(s).
Vehicle License Fee Refund 65 – California law provides for a prorated refund of the Vehicle License
Fee portion of the registration fees paid if the vehicle has become a total loss. If IAA is to apply for VLF
refund, the submittal of a completed application for Vehicle License Fee Refund 65 is needed signed by
all registered owners listed on the title. If the vehicle is jointly owned all owners must sign this form
affirming, under penalty of perjury, they have no tickets and/or convictions of DUI at the time of loss.
The DMV will accept the signature of a lessee on the Vehicle License Fee Refund 65. In the case of a
deceased owner, the DMV will accept a statement of fact attached to the Vehicle License Fee Refund
65. Side A of the application is for unrecovered total loss and Side B is to be completed for constructive
total loss vehicles.
Duplicate Title
With the insured’s cooperation, IAA can transfer into a salvage title by using the Duplicate Title 227.
 Lien Release if Applicable and one (1) REG262 Vehicle/Vessel Transfer and Reassignment Form
If IAA is not processing the title, please attach to your coversheet along with selling instructions, the properly
executed sale document and any additional required forms as outlined above. Forward these documents to the
appropriate IAA Branch.
DMV Title Fees
Please contact your local IAA Branch or DMV for up-to-date fees.
Salvage title fee:
$19.00
Duplicate title fee:
$19.00
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
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Additional Information
Deceased Owner Requirements


Death of an owner with no probate proceedings – The surviving spouse or next of kin can transfer
ownership with an Affidavit for Transfer w/o Probate (REG 5) and a properly signed title by the next of
kin (next of kin must sign their own name along with the deceased name).
o If the title is unavailable, the next of kin must sign REG 227 (Application For Duplicate –
Section 4) releasing their interest in the vehicle. Next of kin would sign their name along with
the name of the deceased. The Affidavit for Transfer w/o Probate (REG 5) can only be used if
the deceased’s estate is valued at less than $60,000 and 40 days have elapsed since their death.
Deceased owner whose estate is being probated – DMV requires certified probate papers from the court
and a properly signed title by the executor of the estate (signing both their name and the name of the
deceased). If the title is unavailable, the executor must sign Duplicate Title 227 (Application For
Duplicate – Section 4) releasing interest in the vehicle; signing their name along with the name of the
deceased.
Repossessed Vehicle

On a repossessed vehicle, the lienholder must release the lien and submit with attached Affidavit of
Repossession 119 and REG. 262 Vehicle/Vessel Transfer and Reassignment Form from Lienholder
Name Changes

If the insured’s name is different than the name that appears on the title (i.e. different last name or
nickname instead of first name), a name statement is required. Please contact a California branch if
questions arise.
Owner Retain


If the vehicle has been declared a total loss by the provider and deemed repairable, the owner may retain
the vehicle but must obtain a salvage title.
The state requires notification of owner retain with Salvage Vehicle Notice of Retention By Owner 481
or Non-Repairable Vehicle Notice of Owner Retention 480
Un-Recovered Theft

Provider can complete title transfer into their name for actively stolen vehicle for insurance purposes
only. All other transfers are not allowed at this time.
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
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Alternate Disposal
All options below will not affect sale proceeds
Diligent Effort – If the Provider is unable to obtain a negotiable title, one can be obtained through the Diligent
Effort procedure.
State Guidelines
Title Requirements by Vehicle Type
Vehicle Type
Titled
Passenger vehicles
Yes
ATVs
Yes
Boats
Yes
Commercial trucks (i.e. tractor trailers)
Yes
Farm Equipment
No
Manufactured and mobile homes
Yes
Mopeds
Yes
Motor Homes and RV’s
Yes
Motorcycles
Yes
Off-road vehicles
Yes
Snowmobiles
Yes
Trailers
Yes
Note
1923 and newer
State will not issue a salvage title. Sold on clear title
State will not issue a salvage title. Sold on clear title
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
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Title Branding Guidelines
These vehicles are typically intact recovered thefts, donations, and dealer
Clear Vehicle
consignment vehicles.
Salvage Vehicle
Vehicles (other than non-repairable vehicle) that have been wrecked, destroyed, or
damaged, to the extent that the Provider (owner, leasing co., or financial institution)
considers them uneconomical to repair. These vehicles will be issued a Salvage
Certificate.
Non-Repairable
Vehicles with NO resale value except as a source of parts or scrap metal; vehicles
recovered from theft that are completely stripped, missing all of the bolts on sheet
metal body panels, all of the doors and hatch, all of the interior components, and all
of the grill and light assemblies; vehicles that have been completely burned to the
extent that there are no more usable or repairable body or interior components, tires
and wheels, or drive train components. These vehicles will be issued a NonRepairable Certificate and cannot be rebuilt or subsequently registered for road use.
Application is made for this type of sale document at the request of the Provider.
Un-Recovered
Theft
A stolen vehicle that has not been recovered within 60 days of the date the theft of
the vehicle was reported to the police. A provider can obtain a Clear Title in their
name until the vehicle has been recovered. When the vehicle has been recovered, it
must be evaluated to determine if it can be sold with the Clear Title or if application
must be made for a Salvage or Non-Repairable Certificate.
Owner Retained
If the vehicle has been deemed a total loss and the owner wishes to retain possession
of the vehicle, the owner has 10 days from the date of the settlement to apply for a
Salvage or Non-Repairable Certificate. The Provider must notify the DMV of the
total loss owner retention, using Non-Repairable Vehicle Notice of Owner Retention
480 or Salvage Vehicle Notice of Retention By Owner 481, and also notify the owner
of their responsibility to comply and the appropriate title.
Title Types
Clear Title
Branded Title
 Salvaged (issued to reconstructed and junk vehicles)
 Lemon Law Buyback
 Grey Market
 Former Police
 Former Taxi
 Junk Receipt
Salvage Certificate
Non-Repairable Certificate
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
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Determining the Correct Title Type
California Salvage Title Flow Chart
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
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Frequently Asked Questions
What is required to correct a mistake that is made by the owner on the back of the title?
If there is an error on the title please contact the title service center to determine if an error statement is needed.
Is a copy of the written estimate needed to process the title?
A damage appraisal is not required to process a title.
What type of PoA is required if the title is not signed?
The state of California prefers the REG 262 Vehicle/Vessel Transfer and Reassignment Form to sign as Power
of Attorney, but will accept out of State and generic Power of Attorney’s to accompany out of state title.
Odometer Disclosure is as required by federal regulations.
If an owner’s full name is listed, does he/she need to sign as listed on the face of the title?
Owner required to sign his/her legal signature. If the applicant's printed name and signature are so different that
it appears to be two different people, a Statement of Facts 256 with Section F, Name Statement, completed, is
required
Printed Name
Shown
Joseph Donald
Smith
Signature on Title




Joe D. Smith
Joseph Smith
J. Donald Smith, or
another variation of the first and middle name(s)
or includes a suffix such as Jr. or Sr.
J.J. Doe Metal
Co.
James Metal Co.
Virginia D.
Smith
Denise Smith
Statement of Facts, REG 256,
Section F, Required
Not Required
Required
What is a Paperless Title?
A Paperless Title is an electronic title. Paperless Titles are issued when there is a Lien listed. The State requires
the lienholder to release the lien directly with the DMV and request the title be printed and mailed to the
Provider.
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
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Example Documents
California Title (Front)
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
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California Title (Back)
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
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California Secure Power of Attorney
(Vehicle/Vessel Transfer and Reassignment Form)
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
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Index
A
M
Alternate disposal ..............................................................................6
ATV .....................................................................................................7
Manufactured and mobile homes ...................................................... 7
Moped ................................................................................................ 7
Mopeds .............................................................................................. 7
Motorcycle ......................................................................................... 7
Motorcycles........................................................................................ 7
B
Boat ....................................................................................................7
Boats ...................................................................................................7
N
C
Name changes .................................................................................... 5
Commercial truck ...............................................................................7
O
D
Odometer disclosure .......................................................................... 4
Deceased owner .................................................................................5
Duplicate title .....................................................................................4
P
F
Farm equipment .................................................................................7
Farm Equipment .................................................................................7
L
POA ................................................................................................. 10
Power of attorney (POA) .................................................................. 10
T
Title fees ............................................................................................. 4
Trailers................................................................................................ 7
Lien release .........................................................................................4
Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.
TitleSolutions@iaai.com Toll Free - 888-MY-TITLE (888-698-4853)
© 2013. Insurance Auto Auctions, Inc.
Page 13
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